Privacy Policy
Link Network Solutions
Last Updated: 19 January 2026
Effective Date: 19 January 2026
This Privacy Policy explains how Link Network Solutions (“we,” “us,” “our,” or the “Company”) collects, uses, discloses, and otherwise processes personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.
1.1 Data Controller
Company Name: Link Network Solutions
Location: Northamptonshire, East Midlands, England
Website: linknetworksolutions.co.uk
Services: CCTV installation and design, network infrastructure, IT managed services, access control systems, alarms, structured cabling, VoIP solutions, and physical security consulting
For questions about this privacy policy or our data handling practices, please contact our Data Protection Officer as detailed in Section 8.
We collect personal data in various forms depending on the nature of our relationship with you. This may include:
2.1 Contact Information
2.2 Business and Service Information
2.3 Communication Data
2.4 Technical and Automated Data
2.5 Financial Information
2.6 Data from Third Parties
We may receive personal data from:
We collect personal data through:
We process your personal data for the following purposes:
4.1 Service Delivery
4.2 Business Operations
4.3 Business Development and Marketing
4.4 Legal and Compliance
4.5 Customer Service
We process your personal data based on one or more of the following legal bases under UK GDPR:
5.1 Contractual Necessity
Data processing is necessary to perform services under a contract with you (e.g., CCTV installation, network setup, IT support).
5.2 Legitimate Interests
We process data where we have a legitimate interest that is not overridden by your rights and freedoms, including:
5.3 Consent
Where required by law (particularly for marketing communications and non-essential cookies), we process data based on your explicit consent. You may withdraw consent at any time.
5.4 Legal Obligation
We process data to comply with legal requirements, including:
5.5 Vital Interests
We may process data to protect life or health in emergency situations.
We do not sell your personal data. However, we may share data with:
6.1 Service Providers and Suppliers
6.2 Business Partners
6.3 Legal and Regulatory Authorities
6.4 Business Transactions
In the event of a merger, acquisition, or sale of assets, personal data may be transferred as part of the business transaction. We will provide notice of any material changes.
All personal data is processed and stored within the United Kingdom. We do not routinely transfer data outside the UK. However, if data transfers to the EEA or other jurisdictions occur, we implement appropriate safeguards including:
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
8.1 Right to Be Informed
You have the right to receive clear, transparent information about how we process your personal data (which this privacy policy provides).
8.2 Right of Access
You have the right to request a copy of the personal data we hold about you. We will provide this within 30 days of receiving a valid request (a “Subject Access Request” or SAR).
8.3 Right to Rectification
If personal data we hold about you is inaccurate or incomplete, you have the right to request correction or completion.
8.4 Right to Erasure
You have the right to request deletion of your personal data in certain circumstances, including:
We may retain data where required by law or contractual obligation.
8.5 Right to Restrict Processing
You may request that we restrict how we use your personal data while we verify accuracy or resolve disputes about legitimate processing.
8.6 Right to Data Portability
You have the right to receive your personal data in a structured, commonly-used format and to request that we transfer it to another organization.
8.7 Right to Object
You have the right to object to processing based on legitimate interests, including direct marketing. We will cease processing unless we have compelling reasons to continue.
8.8 Right to Withdraw Consent
Where processing is based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing before withdrawal.
8.9 Rights Related to Automated Decision-Making
You have the right not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects about you.
8.10 How to Exercise Your Rights
To exercise any of these rights, please contact us using the details in Section 8.2 below. We will verify your identity and respond within 30 days (extendable to 90 days for complex requests).
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, in accordance with legal obligations:
9.1 Service Records
9.2 Marketing and Communication Data
9.3 Financial Records
9.4 Website and Analytics Data
9.5 HR and Employment Data
When data is no longer required, we securely delete or anonymize it.
We implement comprehensive security measures to protect personal data from unauthorized access, disclosure, modification, and destruction:
10.1 Technical Measures
10.2 Organizational Measures
10.3 Third-Party Security
Our website uses cookies and similar tracking technologies to enhance user experience and collect analytics data.
11.1 Types of Cookies
11.2 Consent and Opt-Out
11.3 Third-Party Cookies
Our website may include third-party tracking from Google Analytics, HubSpot CRM, LinkedIn, and other platforms. These services have their own privacy policies governing their data collection.
If you have concerns about how we process your personal data or believe we have breached your data protection rights, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s independent data protection authority.
12.1 ICO Contact Information
Information Commissioner’s Office
Water Lane, Walsall, WS2 9XF, United Kingdom
Phone: 0303 123 1113
Website: https://ico.org.uk
Email: https://ico.org.uk/global/contact-us
If you have questions about this privacy policy, our data handling practices, or wish to exercise your data protection rights, please contact us:
13.1 General Enquiries
Company: Link Network Solutions
Email: enquiries@linknetworksolutions.co.uk
Phone: 01604 422760
Address: Compton House, Finedon, Wellingborough NN9 5NY
Website: https://linknetworksolutions.co.uk
13.2 Data Protection Matters
For specific data protection concerns or to submit a Subject Access Request, please contact:
Data Protection Officer
Email: [Data Protection Officer email or general contact email]
We may update this privacy policy to reflect:
14.1 Notification of Changes
The “Last Updated” date at the top of this policy indicates when it was last modified.
15.1 Children’s Privacy
Our services are not targeted at children under 13 years old. We do not knowingly collect personal data from children. If we become aware that a child has provided personal data, we will delete it and notify the child’s parent or guardian.
15.2 Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices. We recommend reviewing their privacy policies before providing personal information.
15.3 Sensitive Personal Data
We do not routinely collect special category data (data relating to race, religion, sexual life, health, genetics, or biometrics) except where lawfully necessary for providing security services or where you have explicitly consented.
15.4 Legitimate Interests Assessment
We conduct Legitimate Interests Assessments when processing data based on legitimate interests. Copies are available upon request.
Document Version: 1.0
Document Reference: LNKS-PP-2026-01
Approved Date: 19 January 2026
This privacy policy is effective immediately and will remain in effect until revised or replaced.
